Help center
Everything you can do with Acalainer
Acalainer's guides, organised by topic. Detailed step-by-step guides are for academy members.
Guides marked « Members only » open once you sign in to your academy.
Groups and sessions
Organize learners into groups, assign courses and run live sessions.
- Members only7 minManage groups and sessionsBring learners together, assign courses, choose a lead instructor and schedule live sessions, all from one screen.Sign in to read
- Members only5 minRun a session and take attendanceSchedule an online or on-site session, have participants sign on a tablet, mark attendance and download the attendance sheet as a PDF.Sign in to read
Learning
Follow your courses, your required training, your sign-offs, your profile and your certificates.
- Members only6 minFollow a courseFind your courses in "My Learning", move through them lesson by lesson, ask your questions and follow your progress up to the certificate.Sign in to read
- Members only4 minMy required trainingWhere to see the training you must complete, its due dates, the reminders you receive and what happens if you are late.Sign in to read
- Members only4 minSign in and activate your accountActivate your account from the invitation email, create an account yourself when your academy allows it, and get back in if you forgot your password.Sign in to read
- Members only3 minFollow a learning pathA learning path links several courses together. Find your paths under "Learning Paths", take them in the planned order and get the final certificate when the path awards one.Sign in to read
- Members only2 minSign "Read & understood"Some lessons (a procedure, a safety instruction) ask for your signature to confirm you have read and understood them.Sign in to read
- Members only3 minSign in with an employee IDNo email address? You sign in with your employee ID and the password your manager gave you, then you choose your own password.Sign in to read
- Members only3 minMy profile and my training fileWhat the organisation knows about you, your competency levels, your certificates, your pending required training, and your training file to download as a PDF.Sign in to read
- Members only4 minAsk the expertAsk your work questions to one of your academy's AI Experts. It answers from the documents and courses the academy gave it, cites its sources and can pass your question on to the person it represents.Sign in to read
- Members only3 minMy certificates and their renewalEarn your certificates, download them, have them verified, and renew on time the ones that expire.Sign in to read
- Members only2 minGetting help: the assistant, the tutor and the ExpertsOne button at the top of the screen: in a lesson, it opens the lesson's tutor; elsewhere, the assistant that helps you find your way.Sign in to read
- Members only4 minNotes, summaries, reviews and the course certificateTake notes during lessons, keep a summary of each module, review the course when you finish it and find its certificate.Sign in to read
- Members only5 minBuy a training courseChoose an offer on the academy's website, pay online or by manual payment, then follow your purchases in "My Orders".Sign in to read
People and team
Add learners and staff, manage the teaching team, roles and permissions.
- Members only8 minAdd and manage peopleImport learners from Excel, invite them by email or create accounts without email, review access requests, then revoke, delete or restore an account.Sign in to read
- Members only8 minStaff, roles and permissionsInvite your managers and instructors, promote a learner to staff, rename roles to match your vocabulary and create roles that open only the areas someone needs.Sign in to read
Course management
Build your courses, their lessons and activities: text, video, quizzes, surveys and certificates.
- Members only6 minCreate a courseCreate a course on its own page: choose how to start, fill in the essentials in four steps, then add modules and lessons.Sign in to read
- Members only5 minMy instructor spaceWhat you find as an instructor: your overview, your courses, your groups and their sessions, your learners' questions, and what stays reserved for managers.Sign in to read
- Members only3 minYour overviewWhat `Overview` shows: four indicators chosen for your academy, what needs an action, and activity over the last 30 days.Sign in to read
- Members only7 minCreate a survey: questions, scoring and resultsCollect your learners' feedback or give them a self-assessment: each answer can score points, and the learner receives a message that matches their score.Sign in to read
- Members only8 minCreate a SCORM activity: import, results and building it with AIImport an interactive module in SCORM format, follow your learners' score, time and every answer, and build complete packages with AI.Sign in to read
- Members only7 minOrganize the course curriculumIn the Curriculum tab, add and reorder modules and lessons, publish what's ready, duplicate what already exists and reuse content from your other courses.Sign in to read
- Members only6 minUpdate a course learners have already takenAdd lessons to or fix a course that learners have already completed: they keep their completion, and you decide whether they must take what's new.Sign in to read
- Members only8 minCourse settings and progressionSet a course's information, lesson order, gradual release of content, optional lessons, AI, sales and resources, then follow its learners, instructors and reviews.Sign in to read
- Members only9 minCreate a course with AI from your documentsUpload your procedures, manuals, slide decks, Excel tables or photos of documents: the AI proposes an outline that you approve, then writes interactive lessons and a quiz per module from what your documents say.Sign in to read
- Members only9 minBuild an interactive lessonThe blocks of the text lesson editor: callouts, diagrams, flashcards, self-checking exercises, spreadsheet exercises, and AI to write or transform a block. And what learners see.Sign in to read
- Members only7 minVideo, document and presentation lessonsAdd a video, a PDF, a Word document or a PowerPoint presentation to a module, follow the file's upload and processing, choose the video thumbnail and set what learners can download.Sign in to read
- Members only9 minCreate a quiz: questions, settings and resultsAdd a quiz to a module, write the questions yourself, have the AI generate them or import them from Excel, set the timer, attempts and passing score, then follow your learners' results.Sign in to read
- Members only4 minAnswer your learnersYour courses' questions, your groups' discussions, announcements and requests for another quiz attempt: where they arrive and how to answer them.Sign in to read
- Members only7 minCreate a learning pathGroup several courses in a set order, publish the path, assign it to learners or groups with a deadline, follow their progress and, if you sell your training, offer it for free or for sale.Sign in to read
- Members only6 minHost a live quizTurn a quiz into a room game: you project the questions, participants answer from their phones with a code, and a leaderboard builds up the excitement all the way to the final podium.Sign in to read
Commerce and sales
Sell your training: offers, promotions, coupons and payment tracking.
- Members only8 minSell your training: offers, promotions and couponsCreate what you sell, lower the price for everyone or for a few people, and track every payment, from the Commerce area.Sign in to read
- Members only5 minDigital products and communitiesSell downloadable resources and access to private discussion spaces, or offer them to all your learners or to one group.Sign in to read
Website
Build and publish your academy's website: pages, sections, menu, branding and SEO.
AI assistants
The AI Expert backed by your own experts, the assistant that does the work in the platform, and the learners' tutor.
- Members only11 minSet up an AI ExpertAn AI Expert answers like one of your senior people: from their documents, your courses and their methods. It asks questions when information is missing, cites its sources and hands over to the real person when needed.Sign in to read
- Members only9 minUse the platform assistantAsk in your own words: the assistant looks things up in your academy, explains, opens the right page and prepares changes. Nothing changes until you click Confirm.Sign in to read
- Members only6 minThe AI tutor during lessonsAsk questions about the lesson you're on: the tutor answers from the course, cites its sources and can guide you step by step instead of giving the answer.Sign in to read
- Members only3 minTurn on the AI tutor for a courseGive a course's learners a tutor that answers from the course content, and set how it explains.Sign in to read
- Members only7 minSet up the Learner CompanionGive your academy a face: a guide welcomes your learners and encourages them at key moments of their training, with text, audio or a short video.Sign in to read
Competencies
Competency frameworks, job roles, the skills matrix, self-assessments and validations (company academies).
- Members only10 minSet up competenciesDescribe the competencies of your jobs, set the level each job role requires, and see in the matrix who masters them, who needs to progress and how.Sign in to read
- Members only5 minMy competencies and my teamSee what your job role requires, where you stand and how to progress. If people report to you, follow and validate their competencies.Sign in to read
Assessments
Question bank, placement tests, exams, habilitations, campaigns and results.
- Members only7 minCreate and send an assessmentMeasure what your teams know with placement tests, exams and habilitations built from a question bank, then follow the results campaign by campaign.Sign in to read
- Members only3 minTake an assessmentFind the assessments sent to you, take them at your own pace and see your results.Sign in to read
Certificates
Templates, certification programmes, validity, reminders, renewal and issued certificates.
Analytics and reports
Follow your courses and learners: dashboards, course analytics, learners at risk.
- Members only6 minFollow courses and learnersSee at a glance who follows your courses, who progresses and who drops off, then drill down into a course and a learner.Sign in to read
- Members only5 minYour instructor dashboardWhat the figures on your overview measure, what is waiting for you, and how to follow your courses and learners in analytics.Sign in to read
Compliance and certifications
Required training, deadlines and reminders, read & understood, renewal of qualifications, sign-in sheets, training effectiveness and evidence for ISO audits.
- Members only10 minAcalainer for ISO and certificationsHow an Acalainer academy helps a company demonstrate staff competence for ISO 9001, ISO 45001, ISO 22000 / FSSC 22000, IFS, BRCGS and HACCP: what the standards ask, what the platform does, and what you show the auditor.Sign in to read
- Members only12 minSet up complianceStep by step: make training required with deadlines, chase automatically, have procedures signed, renew qualifications, sign in on site, measure effectiveness and export the evidence.Sign in to read
- Members only5 minTrack readiness and complianceOne screen to know whether your teams are ready and compliant, where the competency gaps are and what to act on this week.Sign in to read
Academy settings
General information, sign-up, e-mails, ownership transfer and data export.
Integrations
Connect Acalainer to your other tools: HR software (Odoo, BambooHR) and more.
- Members only8 minConnect your HR software (HRIS)Link Odoo or BambooHR to Acalainer. Employees become accounts, departments and sites come over with their automatic groups, line managers follow and leavers lose access, with no Excel import.Sign in to read
- Members only6 minMeta Ads and WhatsApp on your academy websiteMeasure your website's visits, sign-ups and sales for your Facebook and Instagram campaigns, and let visitors message you on WhatsApp in one click.Sign in to read
Help and support
Ask for help, follow your requests and answer your learners' requests.
- Members only3 minUsing HelpGuides, what's new and support in one place, without leaving your page.Sign in to read
- Members only6 minAsk for help and follow your ticketsManagers and instructors write to Acalainer support; learners write to their academy's team. Every request becomes a ticket with a conversation, and you're notified of every answer.Sign in to read
- Members only5 minYour subscription: trial, plan and limitsYour plan decides which modules you have and your limits (courses, staff, learners, Experts, marketing emails per month). An academy can start with a free trial; you follow it all in Subscription & Usage.Sign in to read
Use cases
Real scenarios, end to end, that combine several features.